BoostSolutions

SharePoint RichText Boost is an extension for multiple lines of text columns that are using rich text. It changes the user interface of these columns by providing an additional toolbar. This allows the user to:

  • Increase/decrease the size of SharePoint rich text area, and save these settings;
  • Upload and insert images/flash as specified without entering a full URL;
  • Upload files and insert them as hyperlinks without entering a full URL.

Another feature of SharePoint RichText Boost is that it allows the user or administrator to configure the rich text toolbar according to their preferences. This can be either done in the List Settings for each column that has rich text enabled, or globally in the Site Collection Settings. This approach allows for an easier way to configure and administer the column settings, so the administrator could turn off features that he recognizes as an issue, e. g. inserting pictures or flash into a list.

Administrating RichTextBoost columns

To change the settings globally, the administrator has to navigate to the Site Collection Settings page.

Administrating RichTextBoost columns

Then, by clicking the RichText Boost Settings Center button the user will be directed to the RichText Boost Settings page. This page allows the administrator to set the default settings for each newly added rich text column, apply the default settings to every rich text column, and display each rich text column in each site to change the settings according to his preferences.

Changing the default settings is accomplished by checking, or unchecking the button icons. After changes have been made, the administrator should confirm them by clicking the Set as default button. Clicking OK will also save the default settings.

RichText Boost Settings Center

Clicking the "Apply Default Settings To Site Collection" button will change the settings for each rich text column in each site of the site collection to the default settings.

Apply SharePoint Rich text web part to site collection

The drop-down button on the left allows the administrator to navigate to each site in the site collection. For each site, all lists and all rich text columns in these lists will be displayed with their current settings. To only change the settings for one site, click the "Apply Default Settings To This Site" button.

SharePoint web part applied in a site

Afterwards, the administrator can configure each rich text column individually from the top-level settings page, making the set-up process more convenient and efficient.

After changing the settings, click "OK" to confirm. Clicking Cancel without saving the settings will open a popup window, asking the user if he really wants to leave the settings page.

Save SharePoint rich text web part settings

To configure rich text columns locally, the administrator can navigate to the List Settings page of the list that contains the rich text columns he wants to change.

SharePoint Rich Text Settings on site

There, clicking on the RichText Boost Settings button the administrator will be directed to the RichText Boost Settings page for this list. Every rich text column in this list will be displayed here with details about which buttons are enabled or disabled. The administrator can then change the settings for each single column according to his preferences.

SharePoint Rich Text web part configurations

After changing the settings, click "OK" to confirm. After saving the changes the results of the changed settings are displayed as shown below.

SharePoint RichText Boost with all features enabled

SharePoint RichText Boost with the insert image, insert flash, and insert hyperlink features enabled

Using RichText Boost

A typical example of how SharePoint RichText Boost improves working with rich text columns is illustrated below. Here, a user is trying to change the size of the column editing area, insert an image, and finally insert a flash movie.

Increasing/decreasing the size of the SharePoint rich text area

In the default SharePoint rich text editor, the editor box is very small. This makes editing and formatting text difficult.

SharePoint Rich Text box using the SharePoint web part

RichText Boost gives the user the option to change the size of the text input area by clicking the buttons SharePoint Richtext Boost increase width button, SharePoint Richtext Boost increase height button, or Maximize size to window borders.

Change size of SharePoint rich text box

The changed settings of the textbox size will be saved so that it will remain the same size the next time it is edited by the same user and browser.

Inserting images with SharePoint RichText Boost

Click the SharePoint Richtext Boost insert attached image button button, and the "Insert attached image" dialog will pop up:

Insert images by Shareoint Rich Text webpart

Click the Browse button to select an image from your computer. Then, click "Upload", so that the image can be uploaded to the server as an attachment to the item. The image name will be displayed in the "Select image" field. Next, specify the image width and height, or keep the original size by checking the "Keep original size" checkbox.

Set images properties that will appeared in SharePoint

Click "OK" to confirm, and the picture will be inserted into the rich text editing area.

Insert images into SharePoint easily

Inserting flash with SharePoint RichText Boost

Click the SharePoint Richtext Boost insert attached flash button button, and the "Insert attached flash" dialog will pop up:

Insert Flash to SharePoint

Click the Browse button, and select a flash file from your computer. Then, click "Upload" to upload the flash file to the server as an attachment to the item. The flash name will be displayed in the "select flash" box. Next, specify the width and height of the flash, or keep the original size by checking the "Keep original size" checkbox.

Flash properties can be changed through SharePoint Rich Text web part

Finally, click "OK" to save the item you edit. The picture and flash you inserted will be displayed in the View Item form as shown below:

Play Flash in SharePoint Rich Text Box

Inserting Hyperlinks with SharePoint RichText Boost

Click the SharePoint Richtext Boost insert attached Hyperlink button button and the "Insert attached Hyperlink" dialog will pop up:

Insert Hyperlink into SharePoint Rich Text Box

The inserted Hyperlink will be displayed as shown below:

Insert hyperlink into SharePoint Rich Text Box easily

Real Time Web Analytics